Smack in the middle of Archives Month is Electronic Records Day. Coincidence? I think not.
We generally think of electronic records as new, now, of the moment and not particularly permanent.
- blog posts
- photos on your cellphone
The permanency of records is determined not by format (paper or electronic) but by content. So while most email is not considered permanent there are emails that should be saved and printed out in total and sent to the archives.
WKU Records Management program provides guidelines for the care and preservation of all university records regardless of format. Contact us at 5-4793 if you have questions regarding the maintenance of electronic records or any other questions.
The Kentucky Library & Archives in coordination with the Council of State Archivists have declared today the first Electronic Records Day. At WKU faculty, staff and students are creating records on computers every day.
Electronic records are wonderful. They can be shared through email, thumb drives, or on computer servers. They can enable greater collaboration in research at increased speed. Some contain confidential information that need special protection.
The WKU Records Management program identifies permanent and non-permanent records created by faculty and staff. We also assist departments in the maintenance and preservation of those records in all formats. In addition, we provide guidelines for the proper destruction of non-permanent records.
WKU Archives is working to capture and store permanent electronic records that have historic and administrative value in order to make them available to researchers for generations to come. One avenue is through TopScholar, WKU’s institutional repository. Here you will find departmental and administrative electronic records that document decisions of administrators and campus activities.